May 2011 Minutes

Ley Hill Parent and Teacher Association

Committee Meeting

9th May 2011

Present: Emma Summers, Claire Matyus-Flynn, Simon Redlich, Sophie Newman, Rosie Mann, Heather Smith, Dulcie Mclerie, Sally Kendall

Apologies Claire Offlow

Key Fund Raising Dates

The following dates were agreed or reconfirmed for the key events for 2011:

Summer Term

Saturday 21st May – May Ball

May – Scavenger Hunt

Sunday 3rd July – Summer Fayre

Wednesday 13th July – Film Club

Other ideas for discussion
Table top sale/car boot Firework display Auction of promises
Ready Steady Cook Boating/canoeing Greek night
Parents vs. Staff sports Masked ball Christmas tree sales

Easter Egg Hunt.  Most aspects of the organisation went well although it was felt that in future the children should plant their own sticks – this could require teacher participation, Action:  Rosie to confirm.  More forward planning is needed to make sure we have enough people available on the day.  Change the system so each participant only gets one creme egg as some children were going home with 5-6 eggs and an extra 70 had to be bought on the day.  The Easter Bunny needs to be quite outgoing.

Sophie has found a good, cheap supplier for cutlery and unit prices appear to start at 10p.  Action:  Sophie to order.  Crockery will wait until we have storage space available.

Supermarket Vouchers
Action: Sally & Heather to plagiarise the Chesham Grammar website for promotional ideas. Also, DCHS run a prize draw each Christmas for £100 vouchers and this is a good idea. Could maybe allocate entries according to monthly subscriptions as at end September. eg. one entry per £50 monthly spend?  Tesco have started a scheme.

Ink Catridge Recycling
All suppliers so far require pre-sorting, eg. no Epson cartridges, and what we need is blanket collection for minimum effort.  Sue Dyer believes her school has such a supplier and will get the name for us.

May Spring Clean
April clean out went ahead as planned and there is little left to do.  Some large items are left for scouts, tip run and Bag2School.  Review in June.

Pasta Pronto
Well received with a good take up.  Pots are biodegradeable rather than recyclable and plastic cutlery can probably be recycled for a few rotations.  Rubbish needs to be seperated – driven by the children?


18/05/11 Sausage Sizzle – Action: Angela Harding to organise. Flyers have been sent out.

May 2011 Scavenger Hunt in Cars – Action: Dulcie has started the planning process in collaboration with Chesham museum. There are suggestions for a week long event over the Whitsun half term, culminating in a morning session which finishes at the Elgiva.

21/05/11 May Ball – Action: Sophie to progress.  Wine list is being circulated for people to pre-order.

10/06/11 Bag2School – The next collection has been booked and bags will be distributed before half term.

June 2010 Golf Day – To be promoted through the school but run by the golf club as a fundraiser for the school. Action: Jo Jennings to co-ordinate.

3/07/11 Sumer Fayre – Action:  ClaireO to contact the Step2It dance group about performing on the day.  Action:  All to look for falconry/ferrets/petting zoos and ‘traditional’ fete attractions.  Action:  Sally to contact Noviellos about having an ice-cream van.  Action:  Claire M-F to rethink the catering to get the cafe, BBQ and bar to integrate better.  Action:  Sally to ask Corinne PR about having a big screen in the hall for the Wimbledon final.

13/07/11 July Film Club – Rio.  Pizza has been suggested.  Dulcie has a DVD player which can be dedicated to the task.  Action:  All to consider improvements to the organisation, including more helpers and a smoother move to the dining hall at the end of school.  It has been suggested that we could offer free places to Year 6 children who were willing to adopt their ‘wet play’ roles and act as prefects. – Action: Sally to promote. We raised £23.83 during 2010.

New ideas to be carried forward

A ballot paper has been suggested to poll parents for their opinions on future investments.  Action:  Emma to draft, Sally to publish on the website.

Website. Heather discussed the possibility of setting up a community website to help fundraise for the PTA. Concerns were raised whether this may clash with existing websites. To investigate further.

Noticeboard for main school. The Nursery noticeboard has been a great success and one by the wall for main school would be much appreciated. Action: Nigel to consider/cost.

Bulk purchase of theatre tickets for group trips? Action: Claire M-F to investigate further options.

Christmas tree sales. Action: Heather to investigate.

Sell photos from school trips. Action:  Dulcie to investigate.  Year 5 PGL photos have been offered FOC to parents from the school.

Wedding card competition. All entries were sent to Clarence House.

Leaver’s mug. Action: Sally to look into a leaver’s mug for year 6.

Bunting. Needs further promotion.  Jane Redford’s Mum has volunteered to help create blanks for sale.

Yellow Moon. We have signed up as a beneficiary again but it relies on people using the service AND quoting the source code of SLE1074 when ordering. A cheque from the December orders arrived in February to the value of £66.70.

Action:  Sally to order paper for printing/copying.  It has been suggested the Gestetner could now be resold.

There is a possibility that the PTA shed will move in time to come. The current parking bay for the minibus looks like a suitable location.

The school has been invited to participate in the 2012 Diamond Jubilee celebrations and it has been agreed that we shift our summer fayre efforts for that year.  The organisers anticipate 2-3,000 visitors and are laying on free buses from Amersham, Chesham and Bovingdon.  The date is set for Monday 4th June.

The next meeting is on Monday 13th June in The Crown, at 8pm