Minutes – 9th May 2013

Ley Hill Parent & Teacher Association Committee Meeting 9th May 2013

Present: Violetta Carrasco Angela Gregory, Sally Kendall, Caryn McCall, Nigel Hoff, Dulcie McLerie, Claire Offlow, Kerry Nelson, Sophie Newman, Claire Rooney, Louise Turner

Apologies: Angela Harding, Lesley Tinine

Topic Discussion Action
Greenhouse Nigel to liaise with Angela on a suitable date as Wed 5th June (after school) has been cancelled due to lack of dads available to help Angela H


Sunflower Competition All packs have gone out, profit of £143.14, Heather to take over once Dulcie has left. Measuring day will be 13/09/13 Heather
Murder Mystery Night 18th May 2013 – only 4 tables booked so far, we will extend to the village, email class co-ordinators to generate interest and have a blackboard outside school. Claire to speak to Gail about a staff table Dulcie




Open Evening School open evening 13th June 2013. PTA to run the cafe and have a stall with a display of PTA activities asking for any helpers. Sally has photos; ploughmans in cafe. Help needed on the night to run the cafe. Email to follow, Claire to order licence. Need a marketing person Claire



Father’s Day Secret Room 12th & 14th June 2013, email for help to follow, Angela and Caryn can help on Wed. Caryn will run secret room outside nursery on Tues 11th and Wed 12th, Angela to help. Claire to email flyer to Mandy for Parentmail Claire




Coffee Morning 21st May 2013 – after morning drop off, sell off school uniform at £1 per item. Claire O to email Mandy about a Parentmail. Claire R to run uniform sale Claire O

Claire R

Notice Board It’s up but empty, flyers to be printed and put in, thanks to Alby Russell  
CD Bell Angela arranged this promotion and generated £85 from 6 orders, need to make sure all orders or booking form are put on the PTA website  
Music Magpie Caryn ran this and it generated £103.36  
Bag2school Collection in Feb generated £116.50  
Sports Days 18th July 2013 – main school, PTA to sell ice cream/lollies, cold drinks, strawberries and cream. Programme for races with parent ads. 15th July 2013 for Nursery, PTA to be involved, Caryn to liaise with Mrs Hillson. Discuss further in 2nd half of summer term Caryn
Refurbishment of Library Building works quote – £3,480 + VAT (VAT reclaimable). Decoration in addition, 3 x laptops PTA to pay for this from 2011/2012 fundraising. School to pay for cabling £2,680 plus VAT. Plaque stating that PTA paid for refurb, Claire to confirm with Gail Claire
Newsletter Dulcie asked if she could produce a short newsletter to let people know what the PTA has been up to Dulcie
Microphone Nigel to source a new microphone to use with school system Nigel
Summer Fayre Story book scheme 23rd June 2013, planner is on PTA website

  • Dulcie will put fayre on all websites
  • Sally is awaiting final decision from Potter & Ford
  • Kerry is looking into hiring inflatables
  • Caryn is looking into the jungle bus
  • Arrange mufti days for bottles and sweets
  • Claire to confirm entertainment and time:
    • Nigel’s band
    • Step to It
    • Maypole Dancing
    • Country Dancing
  • Claire R to look into debit card facilities



Next Meeting – Monday 10th June, School Music Room, 7.30 pm